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Veterans of Foreign Wars of the United States
Department of South Carolina
State Inspector - Gerald T. Pothier
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INSPECTOR INFORMATION 2010-2011
With the onset of the 2010-2011 VFW administrative year, the annual Post and
District inspections have begun. District Commanders have appointed District
Inspectors in accordance with the 2010 Congressional Charter and By-Laws and
Manual of Procedure. The District Inspectors shall ensure that each Post and
Men's Auxiliary unit in the District is inspected prior to 31 December 2010 in
accordance with the Department By-Laws or as directed by the State Commander or
the State Inspector. It is no longer required that Inspectors attend Post
meetings to conduct the inspections. Inspections can be accomplished at any
time of any day but must be coordinated with the post commanders. Because of
this change, there is no reason why all inspections cannot be completed by 31
December 2010. Post Inspection Form (REV. 1-10) will be used for your
inspections. It is a revision of last year's Post Inspection Form (REV. 4-09).
Do not use the older form. The requirements of such inspections are:
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All books and records shall be inspected and recorded on a properly executed
Post Inspection Form (REV. 1-10).
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The District Inspector shall provide the appropriate copy of each Post
Inspection Form (REV. 1-10) to the Post Commander, District Commander, and
State Inspector listing any constructive criticism and recommendations. The
Department copy of the Post Inspection Form (REV. 1-10) will be forwarded to
the State Inspector
as soon as possible following the inspection
. Do not hold the completed Post Inspection Forms (REV. 1-10) until you've
inspected several Posts. Send them to me as you complete an inspection. The
Men's Auxiliary Inspection Report form is a single page report and it can be
downloaded from the Department web site. It will be sent to the State
Inspector upon completion of the inspection.
The District Commander may appoint an Assistant Inspector(s).
District Inspectors/District Assistant Inspectors will not inspect their Home
Post or their Home District. The State Inspector, or someone appointed by the
State Commander or the State Inspector, will conduct those inspections.
It is very important that each post commander, quartermaster, and adjutant
cooperate with the District Inspector to ensure the completion of the
inspections in a timely and efficient manner.
If all the documents are out and ready when the inspector arrives, the entire
process won't take long to complete. The inspector
must view
the documents that are noted on the Post Inspection Form (REV. 1-10) such as:
Quartermaster bond; Quartermaster files and bank statements; IRS 990 filings;
trustees quarterly audits; post minutes; officers' proof of eligibility file;
roster of post officers; properly adopted and approved post by-laws; articles
of incorporation; deceased members' file; completed membership application
form; etc.
Post Inspection Form Work Sheets are available and should be used by each post
to inspect themselves prior to the inspector's arrival. The inspector will
cover the same points as outlined in the inspection work sheet. If you don't
have a Post Inspection Form Work Sheet you can download a copy of the Post
Inspection Form from the Department web site. Posts should review their copy
of the previous year's inspection report to ensure discrepancies have been
corrected.
District Inspectors will forward the Department copy of the Post Inspection
Form (REV. 1-10) to me. I will review and sign the report and forward it to
the State Commander for his review and further action. Should follow-up action
be required, State Commander Bullock will assign a staff officer to assist the
appropriate post officer in correcting the noted discrepancies.
I am available to anyone needing advice or guidance relative to post or
district inspections. Call (Home) 843-761-1301, (Cell) 843-343-5478, (Fax)
843-761-1301, or Email stateinspvfw@homesc.com.
Gerald T. Pothier
State Inspector
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