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Veterans of Foreign Wars of the United States
Department of South Carolina
State Inspector - Gerald T. Pothier
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INSPECTOR INFORMATION
With the beginning of the 2009-2010 VFW administrative year, the annual Post
and District inspections are now underway. District Commanders have appointed
District Inspectors in accordance with the 2009 Congressional Charter and
By-Laws and Manual of Procedure. This reflects a change in the way we've
conducted inspections in past years. The District Inspectors shall ensure that
each Post and Men's Auxiliary unit in the District is inspected prior to 31
December 2009 in accordance with the Department By-Laws or as directed by the
State Commander or the State Inspector. The requirements of such inspections
are:
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All books and records shall be inspected and recorded on a properly executed
Post Inspection Form (REV. 4-09).
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The District Inspector shall provide the appropriate copy of each Post
Inspection Form (REV. 4-09) to the Post Commander, District Commander, and
State Inspector listing any constructive criticism and recommendations. The
Department copy of the Post Inspection Form (REV. 4-09) will be forwarded to
the State Inspector as soon as possible following the inspection. The Men's
Auxiliary Inspection Report form is a single page report and it can be
downloaded from the Department web site. It will be sent to the State
Inspector upon completion of the inspection.
The District Commander may appoint an Assistant Inspector(s).
District Inspectors/District Assistant Inspectors will not inspect their Home
Post or their Home District. The State Inspector or a State Assistant
Inspector will conduct those inspections.
It is very important that each post commander, quartermaster, and adjutant
cooperate with the District Inspector to ensure the completion of the
inspections in a timely and efficient manner.
If all the documents are out and ready when the inspector arrives, the entire
process won't take long to complete. The inspector must view the documents
that are noted on the Post Inspection Form such as:
Quartermaster bond; Quartermaster files and bank statements; IRS 990 filings;
trustees quarterly audits; post minutes; officers' proof of eligibility file;
roster of post officers; properly adopted and approved post by-laws; articles
of incorporation; deceased members' file; completed membership application
form; etc.
Post Inspection Form Work Sheets are available and should be used by each post
to inspect themselves prior to the inspector's arrival. The inspector will
cover the same points as outlined in the inspection work sheet. If you don't
have a Post Inspection Form Work Sheet you can download a copy of the Post
Inspection Form from the Department web site. Posts should review their copy
of the previous year's inspection report to ensure discrepancies have been
corrected.
District Inspectors will forward the Department copy of the Post Inspection
Form to me. I will review and sign the report and forward it to the State
Commander for his review and further action. Should follow-up action be
required, State Commander Landsperger will assign a staff officer to assist the
appropriate post officer in correcting the noted discrepancies.
I am available to anyone needing advice or guidance relative to post or
district inspections. Call (Home) 843-761-1301, (Cell) 843-343-5478, fax
843-761-1301, or Email stateinspvfw@homesc.com.
Gerald T. Pothier
State Inspector
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